For the use of the Optimist Writer website
June 2018 / September 2020
1.1 Optimist Writer is committed to safeguarding the privacy of our users. In this policy, Optimist Writer explains how we will treat your personal information.
2. Collecting personal information
2.1 Optimist Writer may collect, store, and use the following kinds of personal information:
(a) information about your computer and your visits to and use of this website (including your IP address, geographical location, browser type, and version, operating system, referral source, length of visit, page views and website navigation paths);
(b) information that you provide to us to subscribe to our email notifications and/or newsletters (including your name and email address);
(c) information that you provide to us when using the services on our website or that is generated in the course of the use of those services (including the timing, frequency, and pattern of service use;
(d) information that you post on our website for publication on the Internet (including your user name, your profile pictures and the content of your posts);
(e) the information contained in or relating to any communications that you send to us or send through our website (including the communication content and metadata associated with the communication);
(f) any other personal information that you choose to send to us.
2.2 Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.
3. Using your personal information
3.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
3.2 Optimist Writer may use your personal information to:
(a) administer our website and business;
(b) personalize our website for you;
(c) enable your use of the services available on our website;
(d) supply to you services purchased through our website;
(e) send statements, invoices and payment reminders to you, and collect payments from you;
(f) send you non-marketing commercial communications;
(g) send you email notifications that you have specifically requested;
(h) send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter);
(i) send you marketing communications relating to our business (or the businesses of carefully-selected third parties) which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);
(j) provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
(k) deal with inquiries and complaints made by or about you relating to our website;
(l) keep our website secure and prevent fraud;
(m) verify compliance with the terms and conditions governing the use of our website; and
(n) other uses.
3.3 Optimist Writer will not, without your express consent, supply your personal information to any third party for their or any other third party’s direct marketing.
4. Disclosing personal information
4.1 Optimist Writer may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers, or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
4.2 Optimist Writer may disclose your personal information:
(a) to the extent that Optimist Writer is required to do so by law;
(b) in connection with any ongoing or prospective legal proceedings;
(c) to establish, exercise or defend our legal rights (including providing information to others for fraud prevention and reducing credit risk);
(d) to the purchaser (or prospective purchaser) of any business or asset that Optimist Writer are (or are contemplating) selling; and
(e) to any person who Optimist Writer reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
4.3 Except as provided in this policy, Optimist Writer will not provide your personal information to third parties.
5. International data transfers
5.1 Information that Optimist Writer collect may be stored and processed in and transferred between any of the countries in which Optimist Writer operates in order to enable us to use the information in accordance with this policy.
5.2 Information that we collect may be transferred to the United States of America, which does not have data protection laws equivalent to those in force in the European Economic Area.
5.3 Personal information that you publish on our website or submit for publication on our website may be available, via the Internet, around the world. Optimist Writer cannot prevent the use or misuse of such information by others.
5.4 You expressly agree to the transfers of personal information described in this Section 5.
6. Retaining personal information
6.1 Section 6 sets out our data retention policies and procedure, which are designed to help ensure that Optimist Writer complies with our legal obligations concerning the retention and deletion of personal information.
6.2 Personal information that Optimist Writer process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 Notwithstanding the other provisions of this Section 6, Optimist Writer will retain documents (including electronic documents) containing personal data:
(a) to the extent that Optimist Writer is required to do so by law;
(b) if Optimist Writer believes that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c) to establish, exercise, or defend our legal rights (including providing information to others for fraud prevention and reducing credit risk).
7. Security of your personal information
7.1 Optimist Writer will take reasonable technical and organizational precautions to prevent the loss, misuse, or alteration of your personal information.
7.2 Optimist Writer will have stored all the personal information you provide on our website host’s (third party) secure (password- and firewall-protected) servers.
7.3 You acknowledge that the transmission of information over the Internet is inherently insecure, and Optimist Writer cannot guarantee the security of data sent over the Internet.
8.1 Optimist Writer may update this policy from time to time by publishing a new version on our website.
8.2 Optimist Writer may notify you of changes to this policy by email.
9. Your rights
9.1 You may instruct us at any time not to process your personal information for marketing purposes.
9.2 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes or Optimist Writer will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.
9.3 Please let us know if the personal information that Optimist Writer holds about you needs to be corrected or updated.
10.2 Cookies do not typically contain any information that personally identifies a user, but personal information that Optimist Writer store about you may be linked to the data stored in and obtained from cookies.
10.3 You can instruct your device or browser, by changing its options, to stop accepting cookies or to prompt you before accepting a cookie.
10.4 Blocking all cookies will have a negative impact upon the usability of many websites.
10.5 If you block cookies, you will not be able to use all the features on our website.
11. Questions and Complaints
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